Intoduction
Change is the constant thing that Disrupts every field. The things which we saw yesterday may have changed today. In the same fashion, technology is continually evolving to make individual tasks more comfortable than ever before. In recent years we have seen many disruptive technologies such as cloud computing, Artificial intelligence, Blockchain,& Robotic process automation etc. These technologies are also known for their innovativeness and cost-effectiveness.
As we discussed in the above paragraph, Robotic process automation is an automation software which enables the businesses in automating the repetitive, tedious, and time-consuming tasks and thereby contributes to the overall development of the industry. There are many RPA tools available in the market and here in this article, we are going to discuss about widely accepted by a wide range of industries known as Blue Prism. Before jumping into the Blue prism, tutorial let’s discuss some essential points.
What is Robotic process automation?
Robotic process automation is a software technique in which robots or computer algorithms are used to perform the repetitive, rule-based or complex tasks without the intervention of humans. These tasks include calculations, queries, maintenance of records, and transactions.
The robotic process automation does not include actual robots or the environment to automate your business. To do this, various RPA vendors provide the software bots, libraries and run-time environment that is required to automate the business process.
What is RPA Blue Prism?
Blue Prism is a Uk based company which is into software development in the robotic process automation. This company provides the software Robots that works exactly like humans and helps the organizations in automating their back office works.
The intention behind developing blue prism tool is to make the business across the world more agile and cost effective by automating the rule-based, time-consuming, and repetitive tasks. The intention behind this popular tools is to create a “Digital workforce”. The Blue Prism tool offers various drag and drops features to automate each step of the business effectively.
Blue Prism Features
Below mentioned are the features of Blue Prism RPA.
Robust:
Blue Prism is very accurate at providing services like data encryption load balancing and end-to-end auditing. Even small changes had happened to the information are accurately audited and related it to the actual user.
Secure and Accurate:
Using this blue prism tool you can automate the number of tools you can use this tool. Blue Prism is designed to provide an accurate and secure way to the things that you want to automate.
24*7 workforce:
This tool is developed with the capability to work around the clock without human intervention to monitor the tasks.
Scalability:
This tool works in a centralized way. It facilitates central management system. An organization can automate the tasks and monitor them in a centralized way.
Analytics:
It facilitates the additional capabilities to configure the dashboards which helps is sending the information to the central system for monitoring.
Data Security and Data Abstraction:
As this tool is designed to work on its own, all the processing information is securely recorded in a data centre. This gives the organization a well-defined data abstraction and security.
Execution Intelligence:
Robots works similar to humans by connecting to various systems and acts dynamically according to the changed data. It handles the changes from multiple environments.
Cloud support:
It is easy to customize the tool according to the requirements of the business. So you can use the digital workers as per your requirements.
Blue Prism Components
In this section, we are going to discuss various components that are essential for running the Blue Prism.
Blue Prism environment contains the setup such as libraries, tools and runtime environment.
Each software robot contains the below main two parts.
- Object studio
- Process Studio
Object studio:
Object studio enables to create the visual business object. It facilitates the interface between the applications or integration of applications.
It is similar to process studio except for the following differences.
- Object studio does not have the main page but is equipped with two additional default pages.
- The pages are organized in not in a flat group hierarchy but in a hierarchy way.
- It offers some “stage” which is unavailable in the process studio.
Benefits of VBO:
- Takes lesser time to create a sequence bot.
- Consistency and easily scalable.
- Maintenance of bot is very easy, and the changes made to the system need to be updated only at one location.
Process Studio:
Process studio is a place in which the actual process diagrams are prepared. This component of blue prism consists of various features such as object call, business logic, variables, and control loops etc. Each process that created, first gets executed on the main page. The method which formed in the process studio is similar to a flowchart.
It works similar to human by interacting logically with various applications. It undergoes a series of steps to complete a set of steps consistently.
How to create a new process?
To create an original method in blue prism first thing you need to do is open blue prism tool and select the Studio menu from the icons that are presented at the top of the screen.
- Next, after selecting ‘Studio’, you will see the Process button, right click on it and you will get an icon named with “create a new process” from the context menu.
- Name it as a “First process”.
- Enter the details or an in-depth description of the new process.
- The new process icon will appear under the process heading. To open this double click on it.
- As you can see in the above image, the left side of the stage is called stages toolbar. You can use the various steps by drag and drop them on to the page.
- You can observe in the above screenshot that in the stages toolbar one with the rectangular step is highlighted with blue colour. Whichever the colour highlighted the stage in the stage bar will directly be added onto the page if you click on it. If you want to highlight the colour, then click on the calculation toolbar to highlight it.
In the above image, you can notice how the cursor changes and has the calculation stage right next to it. You can click on the process page to calculations stage. This could eliminate the several steps you need to undergo if you wish to add the same stages to add.
Advantages of Process Studio
Below mentioned are some of the benefits that arise out of using process studio.
- The process is similar to business objects in many forms
- To define a process, we need one or more pages.
- Each page contains data and various pages.
- Mani page is the starting page always.
- Each page in a process contains an individual tab. It allows you to segregate the process into various logical groupings.
- The process acts similar to a human being in term of thinking and typing.
- We are required to publish the process to make it visible to control room.
What is Business Objects?
Implementation of RPA in any organization would undergo the various process. The process needs to be contact and function with internal as well as various external applications. To interact with the external application, we need an interface, and this interface is called a business object.
- A business object is configured in a distinct environment called as object studio but not in process studio.
- It is developed to provide the interface to a single application.
- The process always uses it without exposing itself to the control room.
Benefits of Using blue prism
Following are the benefits that arise out of using a blue prism.
High Accuracy: this tool is developed in a manner to run the process with zero mistakes and with high accuracy.
Scalable: it gives high scalability because it is not based on any script or records. It works with the digital workforce that executes the tasks.
Better service Quality: this tool has an inbuilt feature of the auto audit to check the services or tasks that are executed.
Flexible Workforce: Is unlike human beings, they are tired or needs rest after working for some time. But in this blue prism tool robots works round the clock and produces the same results without any defects.
Easy to deploy: as these services are readily available and the time takes to implement is very less.
Analytics: Blue prism provides the dashboard facility with which you can quickly analyze the data and the process of how it is running.
Case study
Case study of coca-cola:
We all know how big and famous is coca cola company is. It is one of the worlds most prominent beverages producing company with more than 500 brands spread over 200 countries and providing its products and services to 200 million customers daily.
Company goals:
- To accomplish HR procedures smoothly.
- Deliver HR services effectively with consistent improvement.
- To solve the employee issues at the earliest with quality.
To achieve the above-stated goals that the company initially considered using Blue Prism in the field of Finance and later they have implemented it to the HR division as well.
The first thing they had to undergo is identifying the processes in HR segment that needs to be automated. They have identified which had to be automated. And the next thing they need to consider is how much workforce or budget is required to automate the processes.
Problems Faced by the companies
There was a considerable procedure the HR department had to audit eight different sets undergo before they implement Blue prism RPA. It was a very time consuming and tedious process such as auditing reports, formatting them and analysing exceptions etc.
Solution:
Coca-Cola started using the Blue prism digital workforce to audit the SAP. All the process was divided into a multiple SAP systems and saves a lot of time. These systems generate reports that are sent to the respective teams, and they are responsible for handling the exceptions manually. In some cases, the robots can do the work without the need of the manual workforce.
Impact:
The company has gained work efficiency by extending the working hours from 8 to 24 hrs a day.
No additional man force is required.
The auditing is performed in an end to end manner.
High human interaction in resolving the issues and gains customer loyalty.
Some of the top companies that using RPA
There are many companies across the world leveraging the benefits of Blue Prism tool by automating their traditional processes and below listed are some of the well-known companies.
- IBM
- Accenture
- Cognizant
- Genpact
- Deloitte
- EY
Other RPA popular tools:
Below mentioned are some of the favourite RPA tools.
- UI Path
- Automation Anywhere
- Open span
- Work Fusion.
Conclusion
The technology is changing our daily lives faster than ever before by simplifying our regular tasks. Automation is one among the cutting edge technologies. We have discussed in this blog about the blue prism toll and how it is helping the organizations in reaching their goals in a simplified way.
In this Blue Prism tutorial, we have covered all the topics, and I hope you have gained some knowledge after reading this blog. If you want to excel your career in Blue prism automation, it is advisable to take proper training from the renowned online training providers like KBS Trainings.
Author Bio:
Praveen is working as a Senior Content Contributor for KBS Training, one of the world’s leading online learning platforms. With over 5 years of experience in the technology industry, he holds expertise in writing articles on various technologies including AEM, Blockchain, Blue Prism, Cybersecurity, and Kubernetes.